CLRC 2018 - 19th Coherent Laser Radar Conference

19th Coherent Laser Radar Conference

DATE:18th-21st June, 2018

VENUE:Okinawa, Japan

Authors

Part I: General Information for Authors

The conference will include both invited and contributed papers on all aspects of coherent laser radar technology and applications. The emphasis will be on the latest advancement in coherent laser radar (or coherent lidar) and coherent optical technology fields, including theory, modeling, components, systems, instrumentation, measurements, calibration, data processing techniques, operational uses, comparisons with other remote sensing technologies, and novel applications of coherent laser technology.

A 150-word text abstract for technical review purposes that is suitable for publication must be submitted electronically through the website before the submission deadline March 9, 2018. The Conference Chairs and the Program Committee Members will review all abstracts and manuscripts. The contact author will be notified of abstract acceptance by email no later than April 10, 2018. If your manuscript is accepted, you must register to attend the conference and submit the copyright form through the website.

The length of each oral presentation is restricted to 25 minutes for invited papers and 20 minutes for contributed papers, including questions and discussion with the audience. Presenters are advised to keep their oral presentation within 20 minutes for invited papers and 15 minutes for contributed papers, and to leave 5 minutes for discussion with the audience and change of speaker.

Part II: Abstract Submission

1. Abstract Information and Submission
The 150-word text abstract for technical review purposes that is suitable for publication will be submitted online before the submission deadline March 9, 2018. Accepted abstracts will be published with the printed Technical Program for distribution at the meeting. It must be suitable for early release. If accepted, this abstract will be published prior to the meeting in the online Technical Program.

The 150 -word text abstract should contain

  • Paper Title
  • Author and coauthor full names, affiliations, and email addresses
  • The abstract should summarize the content of the paper and its novelty
  • A list of keywords

The 150-word text abstract shall be submitted electrically through the abstract submission page. (click here!)

Part III: Preparation of the 4-page Summary Manuscript

A 4-page (maximum) summary manuscript for any accepted oral or poster presentation will be submitted for publication in the conference’s electronic Proceedings. Manuscripts must be submitted online before the deadline May 18, 2018.

Only original material, written in English, should be submitted.

The 4-page Summary manuscript should contain

  • Paper Title
  • Author and coauthor full names, affiliations, physical and email addresses
  • A list of keywords

Main body should summarize the technical basis and results of the research and development, engineering, technology development and/or measurement campaigns.
Please, follow the Style Guide when preparing your manuscript and submit in PDF file format. The 4-page summary manuscript shall be submitted electrically through the summary submission page. (click here!)

Part IV: Review, Notification, Program Placement, and Proceedings

To ensure a high-quality conference, the Conference Chairs and the Program Committee Members will review all abstracts and manuscripts for technical merit and suitability of content. The contact author will be notified of abstract acceptance by email no later than April 10, 2018. Final placement in an oral or poster session is subject to the Chairs’ discretion.

4-page Summary manuscripts will be published in the electronic Proceedings of the 19th Coherent Laser Radar Conference CLRC 2018. Only papers presented at the conference and received according to publication guidelines and timelines will be published in the conference Proceedings. Authors must be authorized to transfer copyright of the manuscript to CLRC 2018. Submitters will be allowed to update contact information and submit revised abstracts and manuscripts prior to the submission deadline.

Part V: Presentation Information and Instructions

Oral Presentation Guidelines

Presentation time is critical: the length of each oral presentation is restricted to 20 minutes for contributed papers and 25 minutes for invited papers, including questions and discussion with the audience.
Presenters are advised to keep their oral presentation within 15 minutes for contributed papers and 20 minutes for invited papers, and to leave 5 minutes for discussion with the audience and change of speaker.

The meeting room will be equipped with a screen, a data projector, Windows-based computer with USB connection, monitor, keyboard and mouse, a lectern, a pointing device, and VGA and HDMI cables. For speed and efficiency, please use the conference-provided computer for displaying your presentation visual aids. .

To be clear, if you want to use your own computer, be sure your presentation is at least five minutes shorter than the allotted time, including discussion.

It is important that the sessions remain on time. Please arrive before the session begins in the morning, at a coffee break, or at lunch break prior to your scheduled presentation to upload your presentation to the computer in the meeting room on the day of your presentation. It is a good idea to check your visual aids before the session begins. Authors are kindly requested to meet their Session Chair at the session room a few minutes before the beginning of their session to check equipment compatibility. If something is not working properly, please ask for help to one of the conference helpers.

Presentations must be uploaded to Conference PCs prior to the Conference Session via an external memory device or CD. The conference video system supports 4:3 and 16:9 presentation layout formats. Presentations should be submitted in PDF or Power Point file formats. Presentation file names should be preceded with the paper number (e.g., M1_filename.pptx).

Poster Presentation Guidelines

Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth discussions. It is important that you display your message clearly and noticeably to attract people who might have an interest in your paper. Please read the following guidelines and information before you begin to create your poster presentation. You want to be certain that the 'reader' of the poster comes away with a clear understanding of your research.

Your poster presentation should cover the key points of your work and include the paper title, all authors, a brief introduction, goals, experimental detail, conclusions, references, and explanations for graphs, pictures, and tables.

For each paper accepted within a poster session, a board is reserved for your use. Each board has a 0.9 m wide and 1.8 m high. The poster is not required to fill this entire space, but it cannot be any larger than 0.85 m wide and 1.75 m high. The 19th CLRC poster panel of dimensions 0.8 m wide x 1.2 m high (A0 Portrait Format) is preferable. Push pins will be provided to hang your poster.

Poster Session will be held on Tuesday, June 19 from 16:50 to 18:50 at the Meeting Room #1 and the lobby area of the Conference Center. Poster presenters must set up their posters between 8:00 and 16:50 on the day of their poster session. Poster presenters who would like to take advantage of daytime previewing from 10:00 to 16:50 should set up their poster by 10:00.

Poster presenters are required to attend the scheduled evening poster session to make their poster presentation and to answer questions from attendees but do not need to accompany their poster during daytime previewing hours and. Paper numbers will be posted on the poster boards in “P + numerical order”; please find your poster number and set up your poster in the designated space. It is your responsibility to remove your poster at the end of the session.

All presentations will be published on the CLRC 2018 website after the conference. The author permission shall be considered to be granted to the CLRC 2018 as long as the author offers non-permission for uploading the presentation.